MESSEVERORDNUNGEN

Terms & conditions of the International Advertising and Printing Trade Fairs

RemaDays Warsaw 2016 - WARSAW EXPO Nadarzyn

 

1. General information

1.1.The RemaDays trade fair is organized by the GJC Inter Media Sp. z o.o. company – the publisher of Gifts Journal quarterly, the leader of “Solid Work in Business” Program and owner of the adbase.info portal – located in Poznań, Podbiałowa 11, registered in the business registry of the Local District Court Poznań-Nowe Miasto and Wilda in Poznań, 8th Division of the National Registrar of Companies with a number 0000107721, tax reference number 781-17-06-884.

Contact phone number: (+ 48 61) 825 73 22
Fax:(+ 48 61) 825 84 85
E-mail:
Iwona Skrzypczak: Diese E-Mail-Adresse ist vor Spambots geschützt! Zur Anzeige muss JavaScript eingeschaltet sein!
Justyna Lisek: Diese E-Mail-Adresse ist vor Spambots geschützt! Zur Anzeige muss JavaScript eingeschaltet sein!
Magda Konieczna-Marciniak: Diese E-Mail-Adresse ist vor Spambots geschützt! Zur Anzeige muss JavaScript eingeschaltet sein!

Technical department

PL, EN, DE Małgorzata Jewasińska:  Diese E-Mail-Adresse ist vor Spambots geschützt! Zur Anzeige muss JavaScript eingeschaltet sein! - (+48 61) 674 01 47, 503013176

PL Jacek Spychała:  Diese E-Mail-Adresse ist vor Spambots geschützt! Zur Anzeige muss JavaScript eingeschaltet sein! - (+48 61) 6740132, 794360997

1.2.The provisions of this document are valid for all entities using the services of GJC Inter Media, referred to as Organizer, and are referred to as Participant of RemaDays fair – Exhibitor or Visitor.

1.3.The Participant of RemaDays fair – Exhibitor or Visitor – may be the business entity according to the business regulations (among others the sole traders, companies, etc.).

1.4.The exhibition venue is the WARSAW EXPO, AL. KATOWICKA 62, NADARZYN, Poland. Detailed information about the halls technical data is available at www.remadays.com in the general information section.

1.5. On assembly days 14-15.02.2016 trucks, buses and trailers may stay in the car park only during unloading, but no longer than 4 hours, an extension of this time has to be agreed with the organizer. On 16.02.2016 and 17.02.2012 day and night and on 18.02.2016 to 5.00 p.m. it is forbidden to park the delivery trucks, buses and trailers in the fair area parking places.

1.6. The fair area is accessible only for adults.

1.7. Fair duration

Tuesday, 16.02.2016 – Thursday, 18.02.2016

1.8. Opening hours for visitors

16 – 18.02.2016 – 9.30 a.m. – 6.00 p.m.

1.9. Opening hours for Exhibitors

16 – 18.02.2016 8.00 a.m. – 7.00 p.m.

1.10. Stand assembly

Sunday, 14.02.2016 – 8.00 a.m. – 10.00 p.m.

Monday, 15.02.2016 – 8.00 a.m. – 10.00 p.m.

1.11. Stand disassembly

Thursday, 18.02.2016 – 6.00 p.m. – 4.00 a.m.


Payment for the assembly and disassembly works outside of the above hours is:

  • up to 3 hours 850 PLN net per each started hour, divided by the number of companies remaining in the hall.
  • over 3 hours 250 PLN net per each started hour, divided by the number of companies remaining in the hall.

Companies realizing individual stand constructions are obliged to pay the license fee in the amount of 12 zł net per 1 m2 of construction area.

 2. Participation in RemaDays

2.1.The basis of reservation of participation in fair by the Organizer is the spoken declaration of Exhibitor, after which the Exhibitor is obliged to send in 7 days 2 copies of filled fair agreement to the Organizer (signed by authorized representatives and stamped by the company stamp). It is possible to conclude the agreement by sending the filled and signed agreement copy by fax.

2.2.The confirmation of Exhibitor’s participation in fair is the agreement signed by both parties. In case of delivering 2 copies of agreement to the Exhibitor (see section 2.1) the Exhibitor sends one copy back to the Organizer.

2.3.In case of ordering additional services the Exhibitor is obliged to attach the appropriate documents obtained from the Organizer.

2.4.Participation in fair and beginning of assembly is possible only after acquitting of all financial commitments towards the Organizer. Sending the filled and signed documents is equivalent with the acceptance of all contents of the agreement and this document and is an obligation to cover all costs connected with participation in the fair.

2.5.The Organizer has the right to cancel the agreement due to independent reasons not later than until 21.12.2014 and in such case is obliged to return the advance payment. The Organizer may cancel the agreement in case of false or incomplete Exhibitor’s data. The Organizer has the right to cancel the agreement without notice in case of obvious violation of the agreement provisions by the Exhibitor:
a) not settling any charges towards the Organizer

b) hiring or passing the stand to the third parties without the Organizer’s consent

c) not following the stand construction date, specified in the technical information.

2.6.The Exhibitor, by applying for the participation, has the right to choose the participation form. All information are discussed during the personal or telephone conversations directly with the customer. The Exhibitor has the right to choose one or more from the following participation forms:
a) individual exhibition area without equipment and media,

b) promotional stands with standard equipment and electric energy connection from 2 sqm upwards

c) distribution of leaflets by a hostess – hostess is hired by the Exhibitor,

d) bag insert for visitors,

e) advertisement in the fair catalogue,

f) conference hall rental,

g) other promotion forms, agreed upon individually with the Organizer.

 

3. Stands

3.1.The Exhibitor selects available stand location, which is approved by the Organizer.

3.2.The Organizer has the right to change the stand location due to organizational, technical or safety reasons.

3.3.The Exhibitors receive in proper time and gradually the detailed information about the distribution of exhibition area and all changes, connected with location.

3.4.The promotional stands offered by the Organizer are standard (constructed in the octanorm system) and their price includes the following elements:
- 2 to 5 m2 stands – exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (1 light source, 1 wall socket), flooring, 1 table, 2 chairs, waste bin and a writing on the frieze (text only)
- 6 to 8 m2 stands - exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (2 light sources, 1 wall socket), flooring, 1 table, 2 chairs, a counter with a shelf, waste bin and a writing on the frieze (text only)
- 9 to 11 m2 - exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (3 light sources, 2 wall socket), flooring, 1 table, 4 chairs, a counter with a shelf, waste bin and a writing on the frieze (text only)
- 12 to 15 m2 - exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (4 light sources, 2 wall socket), flooring, 2 tables, 6 chairs, 2 counters with shelves, back room with a lock 1x1 m2, waste bin and a writing on the frieze (text only)
- 16 to 20 m2 - exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (6 light sources, 2 wall socket), flooring, 2 tables, 8 chairs, 2 counters with shelves, back room with a lock 1x2 m2, waste bin and a writing on the frieze (text only)
- 21 m2 and more - exhibition space rental, stand assembly and disassembly, flat-rate fee for electricity. Stand fittings: walls, electrical power system (8 light sources, 3 wall socket), flooring, 3 tables, 9 chairs, 2 counters with shelves, back room with a lock 1x2 m2, waste bin and a writing on the frieze (text only)

3.5.The licence cost is 12 PLN net / 1 m2of construction area. The invoice is issued by the fair Organizer, GJC Inter Media Sp. z o.o., with 7 days payment time. The companies coming up after 5.01.2016 may purchase the licence with 3 days payment time, where acquitting of invoice should be made before the construction beginning day. Otherwise the construction must not be initiated. The proof of purchasing the licence, allowing for beginning the stands construction is the described above invoice payment confirmation.

3.6.The technical electric energy is available on 14 and 15.02.2016 from 8.00 a.m. to 10.00 p.m., and the direct current on 16 – 18.02.2016 from 9.30 a.m. to 5.30 p.m.

3.7.In case of demand for electric energy 24 h/day or direct current in the construction days it is required to place the written order to the Organizer not later than 14 days before the fair.

3.8.The Exhibitor is obliged to place an order for the technical services, record in the fair catalogue and to sign the statements connected with the construction not later than 131.12.20145 (electric energy, water, internet, parking place, security, cleaning) as well as to acquit proper payments according to the order.

3.9.All machines and devices with dimensions above 180 cm in width and 250 cm in length must be delivered to the stand up to 8.00 a.m. of the first assembly day, later the Organizer does not guarantee the possibility of delivering them to the stand.

3.10. Large elements of the stands equipment, including machines and devices with large dimensions, may be delivered through the following entrances: cargo gates – BT 1 width 300 cm, height 450 cm. BT 2 width 300 cm i height 450 cm i BT 3 width 460 cm i height 450 cm. 

3.11. Halls heightl: useful height

Hall F - 3.5 up to 5.5 m
Hall E - 3.5 m


allowable loads:
Hall F – 500-2000 kg / m²
Hall E - 500 kg / m²

3.12.The Exhibitor in time planned for assembly and disassembly in range of the stand has the right to realize only required assembly works and finishing, connected with preparing the stands or exhibition goods. It is especially forbidden to realize works connected with welding, grinding of wood and gypsum and other dusting works. All works, which may contaminate the adjacent stands must be realized up to 6.00 p.m. of the second construction day, the penalty for realizing them after that time is 3000 PLN, paid by the Exhibitor.

3.13.Each fair participant, when required, should allow for routing through his stand the installation to the adjacent stands, necessary for connecting the technical devices.

3.14.Equipment elements: friezes, banners, awnings, descriptions of stands and exhibition goods, as well as company and trade marks must not exceed the allowed exhibition area, block in any way passages and communication routes and approved construction height.

3.15.Each wall, adjacent to another stand and higher than 2.50 m, must have aesthetic appearance and be painted in white colour from the adjacent stand side or must be transparent and must not contain any advertisement content.

3.16.Each stand has to contain a rear and side walls. This concerns especially those stands located by the hall walls.

3.17.The Organizer has the right to place the number label, consistent with the stands arrangement plan, on the stand structure without the Exhibitor’s opinion.

3.18.It is forbidden to hang or stick the stand parts, banners, flags, advertisements and decorative elements on the hall structure (ceilings, walls, railings, windows, etc.).

3.19.The Exhibitor of the RemaDays trade fair by purchasing the exhibition area or a stand with the standard equipment is obliged to remove all advertisement materials from the stand, windows and walls in the last trade fair day and leave the stand in the initial condition. Otherwise the Exhibitor will be charged with the cleaning fee in amount of 90 PLN net per one wall (1 x 2.5 m) of the standard equipment, or in case of Exhibitor’s own equipment 35 PLN net per one metre of tape not removed from the floor.

3.20. It is forbidden to remove any exhibited items and/or disassemble the stand before the time indicated in the general regulations. An exhibitor disobeying this rule will be charged with a fee constituted of a half of the cost of the stand rental.

3.21.The Organizer has the right to intervention in case of loud noises from the stand, which cause difficulties in other stands or disturb the whole event. In special cases the Organizer has the right to forbid the presentation of equipment causing the excessive noise, operation of sound amplification systems, music and movie presentations, when it is not possible to settle a dispute by interested Exhibitors.

3.22.The Organizer is not responsible for any interruptions in media and services supplying, caused by other parties, and is obliged to undertake all necessary activities in order to restore access to them.

 

4. Safety

4.1.It is forbidden to take weapons, ammunition and explosive materials to the fair, as well as objects, which may cause danger for people in the fair area.

4.2.It is forbidden to take animals to the fair.

4.3.The stands must be made exclusively from materials which are non-flammable, hardly flammable or protected against fire. Proper certificates should be available in the stand. It is forbidden to use such materials as bamboo, rush, etc., which explode in fire.

4.4.The stands must be constructed according to the building law and other regulations valid in Poland.

4.5.The Organizer has the right to perform inspections in range of fair participants and stands constructing companies activities conformity with the technical and fire protection regulations. Not following of those regulations may cause interruption of works, and in repeated cases may be the basis for cancelling the agreement.

4.6.The pyrotechnical shows are forbidden.

4.7.The users of the fair buildings are obliged to stop any activities, which may reduce the fire security safety level. In case of special exposition, which causes serious fire hazard, the participants of events organized in the fair area are obliged to assure the additional fire protection in their own range, according to agreement with Fire Protection Inspectorate of WARSAW EXPO.

4.8.The stands constructing companies and fair participants (Exhibitors) are fully responsible for the industrial safety of their employees, realizing works in the fair area, and take responsibility for any accidents, resulting from lack of supervision or negligence of safety requirements and standards during assembly, operation and disassembly of the exposition.

4.9.It is forbidden to start the machines and devices inconsistent with the safety requirements and to operate them by the unauthorized personnel.

4.10.In range of safety matters, not included in these regulations, the general Polish regulations apply, as well as regulations included in the WARSAW EXPO building by law, which should be followed by all fair participants and stands constructing companies.

 

5. Claims

5.1.All claims connected with the stands with standard equipment should be reported to the Organizer not later than 10.00 a.m. of the first fair day.

5.2.All claims connected with the stand and the technical service will be considered only upon the basis of former report in the Technical Department during the fair.

 

6. Cancelling the participation

6.1.When the Exhibitor cancels the agreement due to reasons, for which the Organizer is not responsible, he is obliged to acquit all payments resulting from the agreement.

6.2.In case of not constructing the ordered fair area the Exhibitor is obliged to pay the stipulated penalty in amount of 200 PLN net per each square metre of ordered area.

 

7. Other promotion forms during the fair

7.1.Advertising of the company or services, as well as distribution of promotional materials outside of purchased place, is possible only after the Organizer’s permission and acquitting the proper payments. Publication of materials outside the stand without the Organizer’s written permission is subjected to penalty in amount of 3000 PLN for each disclosed distribution form.

7.2.If there is more than one company in the stand, each of them is obliged to acquit the registration payment.

7.3.All posters, stickers and other printed advertisement materials, placed in the exhibition halls without permission will be removed at the Exhibitor’s cost during the fair.

7.4.Advertising of third companies, not being the Exhibitors is forbidden, also in case of companies cooperating with the Exhibitor. Violation of those conditions is subjected to penalty in amount of 3000 PLN.

7.5.The Organizer has the right to emit announcements with use of sound amplification system.

7.6.Any lotteries, competitions, quizzes, etc. require the Organizer’s written permission and following the proper regulations.

 

8. Protection of trade marks, patents, etc.

8.1.The Organizer is not responsible for protection of trade marks, patents and exhibition goods, presented during the fair.

8.2.The Organizer expects respecting the rights of other Exhibitors by the participants. The documented violation of rights of another Exhibitor authorizes the Organizer to exclude the participant from the current and/or next fair editions, but it is not the obligation.

8.3.Every person participating in fairs organized by GJC Inter Media Sp. z o.o. and leaving their business card agrees to receive commercial information through electronic means.

 

9. Insurance

9.1.The Exhibitor is obliged to insure on his own cost the exhibition goods and to have the personal liability insurance.

9.2.The Organizer is not responsible for theft, loss, damage or destruction of exhibition goods before, during and after the event, regardless the circumstances.

9.3.The Exhibitor is obliged to follow all regulations valid in the event area, especially the fire protection and industrial safety regulations.

9.4.The Exhibitor is responsible for damages of object, furniture and installations, caused by himself or persons representing or hired directly or indirectly.

 

10. Security

10.1.The Organizer assures the general security in the fair area. The Organizer takes no responsibility for the damages and losses in the exhibition goods.

10.2.The Exhibitor may order hiring the guard from the security company to the Organizer.

10.3.The Exhibitor and his personnel must not be present in the stands during the night.

 

11. Identifiers

11.1.Immediately after reaching the fair area the Exhibitor should visit the fair office in order to receive the identifiers, authorizing to entering the stand.

 

12. Transport and forwarding

12.1.Transport, unloading, unpacking, assembly, disassembly, packing and loading of exhibition goods and other materials are realized by the Exhibitor at his own cost and risk.

12.2. The Official Shipping and Freight Forwarding Company at the International Advertising and Printing Trade Fairs RemaDays Warsaw is Expo-Sped Sp. z o.o, located in Prądzyńskiego 12/14, 01-222 Warszawa. 



Adresse:
GJC Inter Media
ul. Podbiałowa 11
61-680 Poznań
tel. +48 61 825 73 22
fax. +48 61 825 84 85
Öffnungszeiten:
Mo - Fr 8 bis 16 Uhr


13 Edition RemaDays Warsaw, 15.-17. Februar 2017

Öffnungszeiten für Besucher:

15 – 16.02.2017: 9.30 – 18.00

17.02.2017: 9.30 - 16.00

Wir laden Sie herzlich ein, an der Veranstaltung für die Werbebranche teilnehmen - treffen wir uns in Nadarzyn!